Tanner De Witt is looking for a proactive and organised HR and Administration Assistant to join our established, independent Hong Kong law firm.

Job Description

• Maintain accurate personnel records, including document scanning, filing and electronic management.
• Support the line manager with onboarding and off boarding processes
• Update and maintain leave and timesheet records
• Coordinate recruitment and interview processes across all staff levels
• Manage end-to-end internship program arrangements
• Assist with trainee rotations twice a year
• Handle visa applications and renewals
• Respond to internal HR-related enquiries from lawyers and support staff
• Administer rental reimbursement applications, MPF and medical insurance matters, including enrolment and termination
• Monitor and update fee-earners’ CPD records
• Arrange internal CPD courses and apply for accreditation of external courses
• Liaise with Law Society regarding practising certificate renewals, employee returns, notifications of changes and other compliance matters
• Oversee office inventory, pantry supplies, facilities and maintenance
• Support office renovation projects and space planning initiatives
• Arrange services such as carpet cleaning and pest control as required
• Manage offsite storage records and internal tracking system
• Assist with ad-hoc projects as assigned by management and partners.

Key Criteria

• Excellent written and spoken English and Chinese
• Proficiency in Microsoft office applications
• Strong integrity, with excellent communication and interpersonal skills
• Highly organised, detail-oriented, with the ability to prioritise effectively
• Minimum of 2 years’ administration support experience (experience in a professional services environment is an advantage)

What We Offer

We offer competitive remuneration, attractive benefits and annual leave, together with a supportive and professional working environment.

To apply, please send your CV and expected salary to [email protected].

Personal data collected will be used for recruitment purposes only.